One Platform for Your Entire Coaching Team
Centralize operations, unify client experience, and empower every coach in your organization to deliver their best work.
Everything You Need to Scale Your Agency
Purpose-built features for coaching agencies managing multiple coaches, clients, and revenue streams.
Unified Provider Dashboard
Each coach gets their own dashboard while agency owners see the complete picture. Permissions and visibility tailored to each role.
Centralized Client Management
All client data, session history, and progress tracking in one place. Seamlessly transfer clients between coaches when needed.
Flexible Team Structures
Support any organizational structure—flat teams, hierarchies, specializations, or regional divisions. TalentCafe adapts to you.
Global Team Support
Multi-timezone scheduling, multi-currency billing, and localization support for teams operating across borders.
Role-Based Permissions
Control exactly what each team member can see and do. Protect sensitive client data while enabling collaboration.
AI Assistant for Everyone
Every coach on your team gets AI-powered session notes, development plans, and productivity tools built in.
See How We Compare
TalentCafe vs other coaching agency platforms
| Feature | TalentCafe | Satori | Coaching.com |
|---|---|---|---|
| Unlimited Coaches | — | ||
| Role-Based Access | — | ||
| Client Transfer | — | — | |
| Multi-Currency | — | ||
| AI Tools for All Coaches | — | — | |
| Agency Analytics | — | ||
| Starting Price | $199/mo | Varies | Custom |
Trusted by Leading Coaching Agencies
"Managing 15 coaches used to be chaos. Now everyone has their own space while I have complete visibility. Game-changer."
David Park
Founder, Momentum Coaching Group
"The ability to transfer clients between coaches seamlessly has been crucial as our team has grown and specialized."
Emma Richardson
Managing Director, Thrive Executive Partners
"Our coaches across 5 countries all work from the same platform. Timezone handling and currency support just works."
Carlos Mendez
CEO, Global Leadership Institute
Frequently Asked Questions
How do permissions work for different team members?
You can assign roles like Agency Owner, Coach, or Admin. Each role has configurable permissions for viewing client data, financial info, and system settings.
Can coaches have their own clients while sharing some?
Yes! Coaches can have private clients only they can see, plus shared clients that multiple coaches collaborate on. You control the visibility.
What happens when a coach leaves the organization?
You can easily transfer their clients and data to other coaches. Session history and client progress is preserved through the transition.
Is there a limit on how many coaches I can add?
Team plans support 2-25 coaches. For larger organizations, our enterprise plans offer unlimited coaches with volume pricing.
Do coaches get their own login or share an account?
Each coach gets their own secure login with their own dashboard, calendar, and client list. No account sharing needed.
Can coaches customize their own profiles?
Absolutely. Each coach can personalize their profile, set their availability, and manage their booking preferences while staying within your brand guidelines.
Ready to Scale Your Coaching Agency?
Join 500+ coaching agencies already using TalentCafe to manage their teams, clients, and revenue.