The Complete Software for Coaching Agencies
Purpose-built for agencies managing 2-100+ coaches. Centralize operations, automate admin, and scale with confidence.
Everything You Need to Scale Your Agency
Purpose-built features for coaching agencies managing multiple coaches, clients, and revenue streams.
Multi-Coach Management
Onboard, manage, and support your entire coaching team from one centralized dashboard. Track performance and availability.
Automated Commission Tracking
Set up custom commission structures, automatically calculate payouts, and generate reports for seamless coach compensation.
Agency Analytics Dashboard
Real-time insights into revenue, utilization, client satisfaction, and coach performance across your entire organization.
White-Label Client Portal
Deliver a branded experience to clients with your logo, colors, and domain. Maintain brand consistency at scale.
AI-Powered Operations
Automate session notes, development plans, client matching, and administrative tasks with built-in AI assistance.
Unified Scheduling
Coordinate availability across all coaches, manage bookings, and sync with external calendars automatically.
See How We Compare
TalentCafe vs other coaching agency platforms
| Feature | TalentCafe | Practice Better | CoachAccountable |
|---|---|---|---|
| Multi-Coach Management | — | ||
| Commission Tracking | — | — | |
| White-Label Portal | — | ||
| AI Session Notes | — | — | |
| Agency Analytics | — | ||
| Unified Billing | — | — | |
| Platform Fees | 0% | 5% | 3% |
Trusted by Leading Coaching Agencies
"We went from managing everything in spreadsheets to having a professional operation overnight. TalentCafe transformed our agency."
Sarah Mitchell
Founder, Elite Coaching Group
"The commission tracking alone saves us 10+ hours per week. Now our coaches get paid accurately and on time, every time."
Marcus Chen
CEO, NextLevel Coaching
"We've scaled from 5 to 25 coaches without adding any admin staff. The automation is incredible."
Jennifer Park
Managing Director, Thrive Partners
Frequently Asked Questions
How many coaches can I manage with TalentCafe?
TalentCafe scales from 2 to 100+ coaches. Our team plans support 2-25 coaches, and enterprise plans handle larger organizations with custom configurations.
How does commission tracking work?
You can set up custom commission structures (percentage-based, flat fee, tiered) for each coach. The system automatically calculates payouts based on completed sessions and generates detailed reports.
Can clients book directly with specific coaches?
Yes! Clients can book with specific coaches or use our AI matching to find the best coach for their needs. You control the booking flow.
Is there a platform fee on transactions?
No. We only pass through standard Stripe processing fees (2.9% + 30¢). You keep 100% of your coaching earnings.
How long does onboarding take?
Most agencies are fully operational within 1-2 weeks. We provide dedicated onboarding support and migration assistance for your existing client data.
Can I white-label the client portal?
Absolutely. Add your logo, brand colors, and even connect a custom domain so clients experience your brand, not ours.
Ready to Scale Your Coaching Agency?
Join 500+ coaching agencies already using TalentCafe to manage their teams, clients, and revenue.